NOKUT uses the Public 360 archiving and case management system for electronic recording and storage of documents. Public 360 is supplied by Tieto and complies with public standards (NOARK). The archive manager has been delegated everyday responsibility for the system and manual archives.
Applications for approval of qualifications and accreditation/approval of institutions are recorded in eSam, NOKUT's own system, which includes the application portal and institution portal.
NOKUT processes personal information to fulfil our statutory obligations as laid down in e.g. the Higher Education Act, the Tertiary Vocational Education Act, the Education Act, the Public Administration Act, the Freedom of Information Act and the Archives Act.
Various types of personal data are recorded in Public 360, such as names, addresses, telephone numbers, email addresses and other relevant information mentioned in inquiries.
NOKUT is required to make its public mail records available on the Internet, in the Norwegian Electronic Public Records (OEP). The records are a systematic and continuous recording of all incoming and outgoing case documents.
The recording, saving and storing of data take place as required by archiving legislation.
5.2 Applications for recognitions of qualifications
Individuals seeking recognitions of their foreign educational qualifications create a profile and application in our application portal. The application portal is part of our own case management system eSam. In the application portal, you can apply for recognition of higher and vocational education qualifications from abroad. The processing of these applications is part of NOKUT's statutory duties under the Higher Education Act and the Education Act.
In order for NOKUT to process applications, applicants must enter necessary information about themselves and their education. In the application portal, we ask for your consent to verify your educational documents at the institution(s) where you studied. You are not obliged to give consent and you may apply without giving us consent, but please note that we cannot approve qualifications if we are unsure whether the documents are authentic. In many cases, this can only be done by direct verification with the educational institution concerned.
We encourage you not to provide sensitive information in your profile. If you choose to provide us with more information than we need, please note that this information will also be part of your application and profile.
For applicants for the recognition of higher education qualifications, there is a messaging feature in the application portal where you can communicate with the case officer about your case. Please only use this feature, not email or telephone, for communication about your application. This provides security for you as an applicant; we can identify you when we provide information and personal information is not compromised as it may be when using unencrypted email. You can ask general questions and be given advice by e-mail and telephone.
5.3 Institutional applications
Institutions enter their applications in our institution portal. Information from the Central Coordinating Register for Legal Entities (Enhetsregisteret) is automatically retrieved when the director of the institution logs on to the portal to create an application. In order to process applications, we will need to have personal information about the director, the board of directors (if any) and the contact person(s) of the institution.
There is also some personal data in applications from institutions. Applications from institutions with attachments are public documents accessible by any person interested. Please note therefore that applications should not contain sensitive personal data or other personal information that should not be made public.